EXA Services, LLC intends for EXAtax.com (“Our Site”) to complement the services that the firm provides. This statement, set forth below, is our privacy statement for the global network of our professional services firms and their affiliated and associated entities.
Here we describe the practices we follow to respect the privacy of all visitors to Our Site. At EXA, we have focused on implementing fair information practices that are designed to protect your privacy. We believe that everyone benefits from the free flow of information when that information is gathered and used responsibly.
If you have questions or you do not feel that your concerns have been addressed in our privacy statement, contact us: (http://www.exabookkeeping.com/contact/)
Collection, use, disclosure, choice
In these cases, EXA may contact registrants to invite them to special events, provide them with information about our services, publications and products, or for other marketing purposes.
Information collected at registration is protected using industry-standard encryption technology as it is sent over the Internet. For example, you may choose to register for:
EXA offers an email alert service to site visitors, in which we send subscribers email updates when new information is added to Our Site. If you decide to subscribe, we will collect basic contact information about you, such as your name and email address.
Expressing an interest in working for EXA
Our Site enables you to register your interest in working for us or applying for an advertised vacancy. For more detail about the recruitment process and the information required, visit the careers section of Our Site.
EXA facilitates event registration via Our Site or, at times, via third party web sites. Personal information may be collected via event registration forms and the type of information collected will vary. EXA may share registrant information with third parties in association with the event.
Examples of “third parties” include hotels, sponsors or co-sponsors, promoters, event organizers (including via third party web sites), speakers, panellists, etc. Please check the details provided at individual events to understand fully how your information will be used.
EXA Client Portal
If you have been given access rights to EXA Client Portal by your EXA contact, we would recommend you take note of the full privacy notice associated with this service. You will have access to the notice once you log onto EXA/SharefileClient Portal.
Sensitive personal data
EXA does not intentionally collect any sensitive information via Our Site unless legally required to do so, for example recruitment purposes. Sensitive personal information includes race or ethnic origin, political opinions, religious or other beliefs, trade union membership, physical or mental health, sexual life or criminal records and in some cases social security numbers or financial information.
EXA works to protect the confidentiality and security of such information it obtains in the course of business. Access to such information is limited and policies and procedures are in place designed to safeguard the information from loss, misuse and improper disclosure.
EXA may disclose your personal information for the following reasons:
Where the transfer is necessary to fulfill your request and involves a third party organization with which EXA has a relationship (see “Third Party Links” below); or
In order to fulfill a request that involves more than one EXA member Firms; or When explicitly requested by you, the site visitor; or As required by a court order or any other legal or regulatory requirement; or The disclosure is reasonably related to the sale or other disposition of all or part of our business.
Note: EXA does not collect or compile personal data or information obtained by this site for dissemination or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties.
Data amendments and retention
Information collected from visitors to Our Site will only be kept in order to provide the required service. Once the service has been completed all information will be destroyed in accordance with EXA’s data retention policies. Should you require your information to be updated, amended or deleted from our records please contact us(http://www.exabookkeeping.com/contact/) outlining your requirements.
Cookies and Web Beacons
What is a cookie?
A “cookie” is technology that allows Our Site to store tokens of information (an ‘identifier’) in your browser used only by Our Site while you are on Our Site. Cookies are not used to determine the personal identity of anyone who is merely visiting Our Site. They serve to help us track traffic patterns to determine a user’s preferred location and language so that we can direct them to the correct country home page when they visit Our Site.
Cookies have other uses as well. For example, in the Thought Center Webcast section (“Webcast Section”), they are used to provide entry for subscribers who have chosen the automatic log-on feature during registration. Cookies are also used to prevent online poll participants from voting more than once.
On certain pages of Our Site, cookies are used to help us track your interests while you browse the internet, so we can tailor more relevant advertising to you, and to understand what is important to you.
How do I disable cookies?
If you do not want to receive a cookie from Our Site or the Webcast Section, you have the option of setting your browser to notify you when you receive a cookie, so that you may determine whether to accept it or not. However, please be aware that if you do turn off ‘cookies’ in your browser, you will not be able to fully experience some of Our Sites. For example, you will not be able to benefit from automatic log-on and other personalization features of the Webcast Section.
What cookies do we use?
The cookies used by Our Site perform four functions, as classified below:
Essential/Strictly Necessary Cookies
Some cookies we use are essential to the functioning of Our Site. For example, remembering your log-in details to certain parts of Our Site.
Some cookies help us with the performance and design of Our Site. This allows us to measure how many times a page has been visited, whether a page has been visited on Our Site through an advertisement or by other means.
Some cookies help us to remember your settings which you may have selected, or assist with other functionality when you browse and use Our Site. This helps us to remember what you have selected, so on your return visit we remember your preferences.
Targeting and Tracking Cookies
These cookies collect information relating to the origin of your visit, where you were exposed to EXA advertising, what advertising feature you saw, whether you arrived directly or indirectly to Our Site, the device you used to visit Our Site and which downloads you performed. This information is collected on an anonymous basis via third party suppliers.
In addition, we also utilize cookies on certain pages of Our Site to communicate with third party data suppliers in order to extrapolate your digital behavior. This help us to understand and target more relevant advertising in the future. The information we receive is all aggregate and anonymous, but will include statistics such as demographics, online behavior, product interests and lifestyle. Targeting and tracking cookies are provided via trusted third party suppliers. Should you require more information regarding our suppliers and how these cookies operate please contact us (http://www.EXA.com/GL/en/Home/Ernst— Young—Who-to-contact-at-EXA).
What are Web Beacons?
EXA occasionally advertises on third party Web sites. As part of our effort to track the success of our advertising campaigns, we may at times use a visitor identification technology such as “web beacons,” or “action tags,” which count visitors who have come to Our Site after being exposed to an EXA banner ad on a third party site. We do not use this technology to access your personal information and it is only used to compile aggregated statistics about visitors who come to Our Site to gauge the effectiveness of our ads.
By navigating on Our Site, you agree that we can place cookie and web beacons on your computer or device. If you prefer not to receive cookies or web beacons, then you should stop using Our Site, or consult your browsing settings.
Social Media Platforms
You may wish to participate in the various blogs, forums, wikis and other social media platforms hosted by EXA (“Social Media Platforms”) which we make available to you. The main aim of these Social Media Platforms is to facilitate and allow you to share content. However, EXA cannot be held responsible if you share personal information on Social Media Platforms that is subsequently used, misused or otherwise appropriated by another user.
EXA may also provide links to other social media platforms maintained on separate servers by individuals or organizations over which EXA has no control. EXA makes no representations or warranties regarding the accuracy or any other aspect of the information located on such servers.
This privacy statement is not intended for use by children. We understand the importance of protecting children’s information, especially in an online environment, and we do not knowingly collect or maintain information about children.
Changes to this policy
EXA may change this policy statement as needed. If changes to the statement are made, please note that it may take up to 30 business days before new privacy practices are implemented. Check this page periodically if you would like to monitor changes.
EXA gives you choices regarding the collection and usage of your personally identifiable information. If you have registered for any EXA related updates through EXAtax.com, and do not wish to receive future e-mails, please visit our unsubscribe page within the application you registered.